Monday.com vs Trello (2025): Which Project Management Tool Should You Choose?
About Monday.com vs Trello (2025): Which Project Management Tool Should You Choose?
When choosing project management software in 2025, two names consistently come up: Monday.com and Trello. Both are popular, both are widely adopted, and both promise to make teamwork easier.
But these tools are built for very different audiences:
- Trello is known for its simplicity and Kanban boards, making it great for small teams and personal projects.
- Monday.com is marketed as a Work OS, with dashboards, automations, and enterprise-level reporting.
So, which one is right for you? We tested both tools across real projects to break down the differences in features, pricing, usability, and scalability. Here’s the definitive 2025 comparison.
Quick Comparison Table
| Feature | Monday.com | Trello |
| Best For | Enterprises & growing teams | Freelancers & small teams |
| Pricing | From $8/user/month | From $5/user/month |
| Free Plan | Yes (2 users) | Yes (generous free plan) |
| Views | Kanban, Gantt, Timeline, Dashboards | Kanban, Calendar, Timeline (via Power-Ups) |
| Automations | Advanced (built-in) | Limited (via Power-Ups) |
| Reporting | Strong dashboards | Minimal |
| AI Features | AI task automation, insights | Basic AI tagging & suggestions |
| Integrations | 200+ apps (Salesforce, Jira, Slack) | 200+ via Power-Ups |
Feature
- Best For
- Pricing
- Ease of Use
- Features
- Customization
- Integrations
- AI Features (2025)
HubSpot
- SMBs, startups, mid-market
- $Starts free; paid from $20/mo
- Very user-friendly
- Marketing, sales, service
- Moderate
- 1,000+ apps
- HubSpot AI for sales/marketing
Salesforce
- Enterprises, complex workflows
- $25/user/month (Essentials)
- Steeper learning curve
- Advanced sales, enterprise CRM
- Very high
- 3,000+ apps, AppExchange
- Einstein AI for analytics & predictions
Features Breakdown
User Experience (UX)
- Monday.com: Polished, modern interface, though slightly overwhelming for new users.
- Trello: Extremely simple, intuitive Kanban design; quick to onboard.
Views & Workflows
- Monday.com: Offers Kanban, Gantt, Timeline, Calendar, Workload, and dashboards.
- Trello: Primarily Kanban; Gantt and Timeline require Power-Ups.
Automations
- Monday.com: Native automation builder (e.g., “When task moves to Done, notify team”).
- Trello: Requires Butler automation or external integrations — less powerful.
Reporting & Dashboards
- Monday.com: Custom dashboards, charts, workload views — strong for managers.
- Trello: Very limited reporting, even with Power-Ups.
Pricing
| Plan | Monday.com | Trello |
| Free | Yes (2 users) | Yes (generous) |
| Entry | $8/user/month (Basic) | $5/user/month (Standard) |
| Mid-Tier | $10/user/month (Standard) | $10/user/month (Premium) |
| Advanced | $16/user/month (Pro) | N/A (Trello tops out) |
| Enterprise | Custom pricing | Custom pricing |
Plan
- Free
- Entry
- Mid-Tier
- Advanced
- Enterprise
Price (per user/month)
- Yes (basic CRM)
- $20/month (Starter CRM Suite)
- $500/month (Professional suite)
- $1,200/month (Enterprise suite)
- Custom
Best For
- No
- $25/user/month (Essentials)
- $75/user/month (Professional)
- $150/user/month (Enterprise)
- $300+/user/month (Unlimited)
Trello wins for individuals and small teams with its free plan. Monday wins for scaling businesses with its Pro and Enterprise features.
Monday.com Pros & Cons
Monday.com Pros
- Polished dashboards & reporting
- Strong automations
- Enterprise integrations
Monday.com Cons
- More expensive
- Overkill for small teams
Trello Pros & Cons
Trello Pros
- Easy to use
- Great free plan
- Flexible Kanban boards
Trello Cons
- Limited reporting
- Reliant on Power-Ups
- Not enterprise-ready
Who Should Use Each
Choose Monday.com if:
-
- You’re a mid-to-large team or enterprise.
- You need reporting, dashboards, and automations.
- You want one tool for multiple departments (marketing, HR, IT).
Choose Trello if:
-
- You’re a freelancer or small team.
- You just need Kanban-style task management.
- You want a free tool that’s quick to set up.
Frequently Ask Questions
Is Monday.com better than Trello?
For enterprises and growing teams, yes. For simple workflows, Trello is better.
Is Trello free?
Yes — Trello’s free plan is one of the most generous in the market.
Does Monday.com integrate with Salesforce?
Yes, Monday has robust CRM integrations.
Can Trello handle enterprise workflows?
Not really — it lacks advanced dashboards and automations.
Final Verdict
Choose Monday.com if you’re scaling and need dashboards + automations. Choose Trello if you want simple, Kanban-style task tracking at low cost.
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